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Office 365: Como configurar una política de nombrado de Grupos de Office 365 (II)!

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Siguiendo con la serie de artículos sobre como definir y configurar una política de nombrad de Grupos de Office 365, en esta ocasión os dejo un video demostrativo al respecto:

@name in Outlook message

image_thumb-9-83e8fbb93d2ab85bfd4077530e7800e6a825e230 Read the full post from the author's blog.

Very recently a nice new feature is added to Outlook. You can just add @ followed by name of a person in the mail body text. The email id of that person will be added automatically to the TO box in the mail.

@name in Outlook

It works in Outlook Web Access (OWA) as well.


@name in Outlook - in OWA


Once added, it becomes a hyperlink with a mailto: url.

@name in Outlook converted to Hyperlink   @name in Outlook Mailto hyperlink

Clicking on this hyperlink in Outlook (desktop version) shows the Contact Card.

Contact card

This feature is available only if you use the Office 365 version of Office. This is called Office 365 Pro Plus.

The post @name in Outlook message appeared first on Efficiency 365.

Uploading documents to SharePoint Online

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Here’s another updated video using the new ‘modern’ SharePoint Online interface to show you all the basic ways to get documents into SharePoint Online Document Libraries.

You’ll see how to create new documents on the fly, upload single files as well as whole folders. You’ll also see how to drag and drop directly onto the browser and copy using the desktop sync software. This video is aimed at people new to using SharePoint Online to help them get their ‘stuff’ up into Document Libraries.

Watch out for more updated videos coming real soon!

Office 365: Como configurar una política de nombrado de Grupos de Office 365 (I)!

image_thumb19-9a6040132ebcdd0869a5fe240ddeee872fd5fc8d Read the full post from the author's blog.

Office 365 facilita que se puedan definir políticas para el nombrado de Grupos de Office 365. La primera posibilidad que veremos en este post es la de crear dicha política a través del centro de Administración de Exchange Online:

Accedemos desde el portal de Administración de Office 365 al centro de Administración de Exchange Online (EXO). A través del panel de EXO, hacemos clic en Groups (Grupos).

En la sección “Groups” (Grupos), hacemos clic en la opción “…” disponible en el menú de manera que se muestra una

The extinction of the drive letter

image_thumb%255B1%255D-5887c1239127272d24ca77dc5c06d2ee22d96e0f Read the full post from the author's blog.

Pretty much my whole working career with PC’s there have been drive letters. I think the good ole local C: Drive will be around for a while longer but, it’s my opinion that the days of the network drive letter (e.g. S:, M:, F:, etc) are fast coming to an end. That has major ramifications for the way many work with technology, especially in this new cloud world. I’m not saying that you’ll wake up tomorrow and network drive letters won’t be with us. What I’m however saying is that now is the time to start preparing for the day when they are no longer with us.

One of the greatest inhibitions many people (and IT resellers) have around SharePoint is they can’t simply map a persistent network drive letter to it and have it operate the ‘way it has always worked’ like a network share. The reality is, firstly you can still map a drive letter to both OneDrive and a Team Site Document Library as I have detailed previously if you really want:

Mapping a drive to OneDrive for Business

But secondly, the trend with SharePoint Online is away from providing the ability to map drive letters. That should signal it is time to adapt, not throw yourself on the floor and have a tantrum that things are different.


If we go into the ‘classic’ SharePoint interface with Internet Explorer and select the Library tab we can find the Open with Explorer option.


But if we repeat that on another browser like Microsoft Edge (or Chrome or Firefox) we see:


It isn’t supported. Remember, that Microsoft Edge is the ‘default’ browser for people using the latest version of Windows. Thus, it seems unlikely that you’ll be able to map a drive using the latest Microsoft browser going forward. 


If we now look at the ‘updated’ SharePoint Document Library experience, there basically isn’t a way to open in Windows Explorer directly from the Document Library that I can find as there was in the ‘classic’ environment. No matter what browser you use.

Both of these factors should provide very strong evidence that the trend is away from mapped networked drives. Sure, I hear you that accessing a file from a M: drive was something you were comfortable with, but you know what? Doing so means you sacrifice a huge amount of functionality that is built into SharePoint. You can’t access any metadata associated with files using Windows Explorer. You can’t also filter and sort as you can in the browser. You don’t get the same search abilities and so on and so on. It’s like driving a Lamborghini in first gear! And who wants that??

As I said initially, you can still map a network drive letter to SharePoint Online if you really want to and are prepared to jump through some technical hoops. But you know what? The writing is on the wall that it is now time to shift your thinking to working in new way. To working in a world that doesn’t constrain you to a letter of alphabet. To a world of more functionality than you can imagine with your files. All that you need to do is let go of your dependency on the ways things ‘used to be’ and open your mind to the possibilities the new way offers. In my experience, those that embrace the new ways soon appreciate how limiting their concept of working with files used to be.

The major shift people traditionally tied to network driver letters have to make is from a world of file storage to collaboration as I have detailed previously:

The classic SharePoint Online migration mistake

I’ve also talked about how to get the most out of these new tools, like SharePoint Online, you need to invest time learning how to make the most of their features provided:

Getting more from office 365 means understanding SharePoint

I would also point out that Office 365 is far more than just somewhere to store emails and files, it is a complete platform that includes some fabulous tools like Delve and Yammer to name but two, that can transform any business. However, it will never do this until the ‘old world’ mentality of wanting to remain with network drive letters is banished.

Now is the time to commence this transition. Learn how collaboration trumps storage every time and how it can make any business more effective. Graduate your technology from the S: drive to a world of co-authoring, Delve, Yammer, Planner and more. Expand your mind and your business to the possibilities rather than relegating it to a technology designed for bygone era.

The extinction of the drive letter is near. Those who don’t want to upgrade from it are also destined to go the same way. Technology changes, and to get the most from it, so should you. The earlier you do, the easier it is and the tea leaves should be telling you that it is now time to start that change.

If you really don’t want to change from using network drive letters then I’d be suggesting to you that Team Sites and OneDrive for Business are probably not the best place for your files to reside. A better place may be Azure SMB file shares:

Creating an Azure SMB file share

but that too has it’s limitations and is a poor second to what SharePoint can offer.

A world without network drive letters is a big change for many, but you know what? If you show these people the benefits of the new collaboration platform SharePoint Online provides you’ll be surprised at how readily they’ll adopt it. The secret to adoption is showing them how to get started. All they need is a little help to conquer that first hill, some training wheels to ease into it. After that all you need to do is stand back and be amazed at how people use the functionality that is now available to them. Here are further thoughts from me on how critical initial adoption is:

Start up is key

So, start freeing your business and users from the constraints of network drive letters today because I’m pretty sure the old F: drive won’t be around for much longer.

Exchange Online Rolling Out Focused Inbox to Replace Clutter

outlook-focused-inbox-a2ae5fbc1418b7dec2fee2e007b78094226642cf Read the full post from the author's blog.

Back in November of 2014 Microsoft began rolling out Clutter to Exchange Online customers. The idea was simple – Clutter used machine learning to separate your most important email from all the non-spam rubbish that we inevitably attract to our mailboxes over time. Important email would stay in your inbox, and the clutter got moved to a folder called Clutter.

Clutter received a mixed reaction from customers. Those who received too much email to process enjoyed the relief of having less rubbish to sort through in their inbox. However, Clutter did not work particularly well for people who had complex inbox rules already in place to manage their email, or who did not receive enough email for the Clutter algorithms to learn what to do with it. For businesses, the sudden disappearance of email into a separate folder caused some support issues, with administrators having to seek out the administrative controls for Clutter after the CEO’s important company-wide email didn’t get read by half the employees.

Whether you loved or hated Clutter, it is now being deprecated in favor of the new Focused Inbox for Outlook. Focused Inbox has long been a feature of Outlook for iOS and Android, and is now coming to Outlook and Outlook on the web (and also, which has been gradually migrating to Office 365 infrastructure). Focused Inbox uses the same machine learning algorithm as Clutter, but instead of moving the items to a separate folder will present them as Focused and Other views in the inbox instead.


The roll-out is planned for First Release customers starting in September 2016. As Microsoft states in their announcement, Clutter can be used during the transition period but will eventually be turned off. The FAQ in the announcement explains that Clutter-enabled users will need to opt-in to Focused Inbox via a prompt in Outlook. Administrative controls are promised, which is always a concern for IT admins who need to handle the appearance of new features for their more change-sensitive customers.

Interestingly, the September roll-out timeline happens to coincide with the planned completely of the migration of Outlook for iOS and Android cloud services from Amazon Web Services to Azure. In their Outlook for iOS and Android in Exchange Online architecture documentation, Microsoft states:

By the end of September 2016, the previous AWS-based mailbox cache of Outlook for iOS and Android will be replaced. The new architecture supports Exchange Online mailboxes natively, which means there is no mailbox data that is cached outside of Office 365. Data simply stays in its current Exchange Online mailbox, and is protected by TLS-secured connections between Outlook for iOS and Android and the mailbox. The Outlook app is now fully integrated with Microsoft services, providing the security, privacy, and compliance that organizations need. Outlook for iOS and Android also uses a stateless protocol translator component that is built to run in Azure. This component enables communication between the app and Exchange Online. It routes data and translate commands, but it does not cache any user data.

The caching of mailbox data by Microsoft was necessary for the Focused Inbox feature to work, but was one of the heavily criticized characteristics of Outlook for iOS and Android. AWS datacenters are not governed by the principles of the Microsoft Trust Center. And the US location of the AWS service caused a problem for customers who require their data to be in specific regions. Moving to region-specific Azure instances, as well as moving the Focused Inbox logic to the Exchange Online infrastructure, should mean that there will no longer be the same level of concern about who is storing the data, and where it’s located.

The post Exchange Online Rolling Out Focused Inbox to Replace Clutter appeared first on Practical 365.

Office 365: Configuración y prueba del multi-idioma en SharePoint Online (II)!

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En esta ocasión os comparto un nuevo video sobre como configurar y probar el multi-idioma en sitios de SharePoint Online (SPO) a través de cambiar la configuración regional en la página de perfil del usuario en Delve:

Basics of working with Document Libraries

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Now that SharePoint Online is updating it’s interface, it’s time to start updating my general SharePoint Online ‘how-to’ videos to make it easier for people to follow along. Much of the underlying features and functions are the same but for rapid adoption there needs to be training around how to access, enable and use these options.

So here’s the first update out of the box for you that focuses on the basics of using SharePoint Online Document Libraries.

Stay tuned, more to follow soon.

Office 365: Nueva Experiencia de Usuario en Listas de SharePoint Online!

Modern-SharePoint-lists-are-here-1-df947414a01143e5c812232ec73a0bb8c0eaa348 Read the full post from the author's blog.

Microsoft acaba de anunciar el siguiente paso en la modernización de la experiencia de usuario para SharePoint: la nueva experiencia de usuario en listas de SharePoint Online (SPO): Modern SharePoint lists are here—including integration with Microsoft Flow and PowerApps. Esta nueva experiencia sigue la misma experiencia ya marcada por la nueva interfaz de usuario de bibliotecas de documentos en cuanto a:

Se trata de una nueva interfaz fluida y rápida que además es responsive. Se incorpora el panel de detalle de elemento para facilitar la edición de un elemento de lista:

Las nuevas listas

Office 365 notification: Modern SharePoint Lists

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After the new experience for document libraries, site contents and SharePoint sites the lists are next. Hereby the notification in the message center:

Updated Feature: Modern SharePoint Lists

We’re making some changes to lists in SharePoint. Modern lists offer many UI enhancements such as inline creation of custom views and columns; improved mobile support; PowerApps and Flow integration; and the information panel. We’ve replaced the Ribbon with a clean, responsive command bar. We’re going to start rolling out modern lists for First Release Users in early August, with First Release Tenants and Production rings following.

How does this affect me?